Employment Opportunities

The Sierra Fund is Hiring! Program Associate

Posted on  by Laura Carroll

The Sierra Fund is seeking a Program Associate to support the program staff with
program reporting, project management, and program administration. The position manages
invoicing, reporting and record keeping systems for government and private foundation grants.
They support tracking and management of project budgets. They also coordinate program
meetings and other partnership meetings, including scheduling, agenda development, logistics,
and meeting notes.

Click here to download the full job announcement.

To Apply

Send a resume and cover letter highlighting your qualifications and interest in the position to
jenny.michael@sierrafund.org. The position will remain open until filled and candidates will be
reviewed and potentially interviewed on an ongoing basis.

About The Sierra Fund

The Sierra Fund is a small nonprofit organization whose mission is to restore ecosystem and
community resiliency in the Sierra Nevada. We base our work on science, stewardship,
collaboration, environmental justice, and advocacy. We envision a Sierra that is a healthy place
to live, work, visit and raise a family; with clean air, water, and soil; and with all Sierrans,
Californians, and others who benefit from our region, being empowered to protect and restore
our communities and natural resources for multiple generations. The Sierra Fund has a track
record of success over twenty years. Link here for more on the organization.

Full Job Announcement Below


JOB ANNOUNCEMENT
PROGRAM ASSOCIATE

The Sierra Fund (TSF) is seeking a Program Associate to support the program staff with
program reporting, project management, and program administration. The position manages
invoicing, reporting and record keeping systems for government and private foundation grants.
They support tracking and management of project budgets. They also coordinate program
meetings and other partnership meetings, including scheduling, agenda development, logistics,
and meeting notes.
The Sierra Fund is a small nonprofit organization whose mission is to restore ecosystem and
community resiliency in the Sierra Nevada. We base our work on science, stewardship,
collaboration, environmental justice, and advocacy. We envision a Sierra that is a healthy place
to live, work, visit and raise a family; with clean air, water, and soil; and with all Sierrans,
Californians, and others who benefit from our region, being empowered to protect and restore
our communities and natural resources for multiple generations. The Sierra Fund has a track
record of success over twenty years. Link here for more on the organization.
Salary and Benefits: $60,000-65,000 This is a full-time, exempt position; eligible for health
insurance, sick/vacation accrual, paid holidays, and retirement contribution. TSF normal
business hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. Occasional evening and
weekend work may be required as job duties demand.
Location: This position is desired to be based in the Nevada City, CA office, although working
remotely or some mix of in-office/remote may be considered.

Summary of Duties:

Program Grant Management Assistance

  • Prepare, coordinate team processes, and submit grant invoices to meet grant
    requirements and support program management.
  • Draft and coordinate team processes for submitting reports for state and federal grants,
    private foundation grants, and fee for service/contracts.
  • Maintain accurate and timely program record keeping to support grant reporting and
    program coordination.
  • Track grant and other project budgets to support program staff management and
    reporting.
  • Track grant deliverables and timelines to support staff in fulfillment.

Program Assistance and Project Coordination

  • Manage program meetings and other partnership meetings, including scheduling,
    agenda development, logistics, and meeting notes.
  • Support Network meeting and other program events as assigned (such as Technical
    Advisory Committees, Cal PBR Network), including agenda development, participant
    recruitment, logistics support, materials development and distributions, speaker
    coordination, and note taking.
  • Support program staff to organize tours, meetings, and presentations.
  • Enter and maintain records for program staff in TSF’s contact database (CRM) for
    partner organizations and individuals.
  • Support social media community media communications strategy on program activities
    to increase public awareness of TSF’s projects and issues.
  • Help create outreach materials for community engagement such as factsheets, reports, memos, webpages, emails, and social media.

Required Education and Experience:

Bachelor or Master degree in a relevant field (i.e. Environmental Science, Hydrology, English,
Communications, or Journalism).
2 or more years relevant professional experience.

Required Qualifications:

  • Familiarity and understanding of public lands, water, and natural resource issues.
  • Excellent written and verbal communication skills.
  • Proficiency in writing progress reports.
  • Proficiency in scheduling meetings and coordinating multiple staff on shared projects.
  • Experience organizing events including supporting logistics, recruitment, and outreach.
  • Skilled in managing project-level budgets and creating spreadsheets to track a variety of
    income and/or tasks.
  • Experience maintaining filing systems.
  • Ability to identify requirements and work within guidelines to complete reports and
    filings by hard deadlines.
  • Ability to update template letters/documents with data provided by staff.
  • Experience inputting and updating data in CRMs or other databases.
  • Experience compiling information, tracking records, and updating records.
  • Ability to organize and implement systems to compile and get out mass emails.
  • Ability to take direction and follow through with recurring tasks with minimal
    supervision.
  • Comfort asking questions and seeking support from their supervisor to complete tasks.
  • Strong interpersonal verbal communication skills and comfort coordinating with staff
    members.
  • Interest and ability to learn new administrative skills, software and databases.
  • Strong ability to follow directions and implement tasks within established internal
    systems.
  • Highly proficient using Microsoft Word, Excel, and Adobe Acrobat
  • Computer proficiency in PC-based system and ability to learn new software.
  • Highly proficient in speaking, reading and writing complicated English to implement
    tasks noted above.
  • Highly attentive to detail.
  • Team player.

Desired Qualifications

  • Experience using Gmail, Google Documents, Google Sheets, and Zoom.
  • Knowledge of Sierra Nevada ecosystems and/or conservation issues, particularly forest
    management, watershed restoration, and mine remediation.

Supervisory Responsibility: This position does not have supervisory responsibilities for TSF
staff. This position does include supervisory oversight at times over volunteers for special
events.
Work Environment: This job operates in a professional office environment and/or your
home office. This role routinely uses standard office equipment such as computers, phones,
photocopiers, and filing cabinets.
Physical Demands: The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job. While
performing the duties of this job, the employee is regularly required to talk or hear. The
employee frequently is required to stand; walk; use hands; reach with hands and arms; and light
lifting up to 35 lbs. is occasionally required.
Travel: Occasional out-of-the-area and overnight travel is expected.
Other Duties: This job posting is not a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job. Duties, responsibilities, and
activities may change.

To Apply

Send a resume and cover letter highlighting your qualifications and interest in the position to
jenny.michael@sierrafund.org. The position will remain open until filled and candidates will be
reviewed and potentially interviewed on an ongoing basis.


The Sierra Fund provides equal employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type without regard to race,
color, religion, age, sex, national origin, disability status, genetics, protected veteran status,
sexual orientation, gender identity or expression, or any other characteristic protected by
federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and
training.


The Sierra Fund is always receptive to receiving resumes and other information for consultants who provide the following services to Sierra-based grassroots organizations:

  • Watershed Restoration
  • Watershed Planning
  • Water Quality Monitoring
  • Air Quality Monitoring
  • Engineering Services
  • Forestry Services and Timber Harvest Plan Review
  • CEQA and NEPA Services
  • Legal and Litigation Services
  • Collaboration and Negotiation
  • Organizational and Board Development
  • Marketing and Communications
  • Fundraising

Please send a letter of interest to info@sierrafund.org